English Language Writing Skills

By Danso Kwasi Nti Samuel (DAS). Study the complete course source, examine every model and practise alongside Professor Jarvis.

Course printed page 222 PDF page 228 of 505

For tables, matching columns, IPA and original formatting, open the course PDF above.

Formal Email Writing

Writing a formal email is an essential skill in professional and academic environments.

Unlike casual or personal emails, formal emails require a certain level of etiquette and

structure   to   ensure    that   the    message   is   clear,   respectful,   and   professional.

Components of a Formal Email Writing

1. Subject Line: The subject line should be concise and informative, giving the recipient a

    clear idea of the email's purpose.

•   Example: "Meeting Request for Project Update" or "Application for Marketing Manager

    Position."

2. Salutation: The salutation should be polite and formal. Use "Dear," followed by the

    recipient's title and last name.

•   Example: "Dear Mr. Smith," or "Dear Dr. Johnson, Dear Sir/Madam.”

3. Introduction: Start with a brief introduction, stating the purpose of the email.

•   Example: "I hope this email finds you well. I am writing to enquire about the status of

    my application."

4. Body: The body of the email should be well- organised and to the point. Use paragraphs

    to separate different points or topics. Ensure clarity and brevity without sacrificing

    necessary details. We use expository paragraphs.

•   Example: "I am writing to follow up on our meeting scheduled for next week. Please let

    me know if you need any additional information or if the proposed agenda needs any

    adjustments."

5. Closing: Summarise the email and indicate any expected actions or responses.

•   Example: "I look forward to your response. Thank you for your time and consideration."